Construction Billing and Accounts Receivable Specialist

Location: Sacramento, CA
Employment Type: Full-Time

Position Summary

The Billing and Accounts Receivable Specialist is responsible for managing all aspects of construction billing, invoicing, and accounts receivable functions to ensure accurate, timely cash flow. This role works closely with project managers, operations, and customers to support progress billing, lien compliance, collections, and customer account management in a fast-paced construction environment.

Key Responsibilities

Billing & Invoicing

• Prepare and process monthly progress billings in accordance with contract terms, schedules of values, and change orders
• Generate and submit customer invoices accurately and on time, including public works and private construction projects
• Upload invoices and supporting documentation to customer portals as required
• Track and bill approved change orders and time-and-materials work
• Maintain detailed billing schedules, retainage tracking, and backup documentation

Lien Compliance

• Prepare and file California Preliminary Notices (Preliens) in compliance with statutory requirements
• Request, track, and process conditional and unconditional lien releases for progress and final payments
• Maintain lien documentation files and ensure compliance with customer, lender, and state requirements

Accounts Receivable & Collections

• Apply customer payments (checks, ACH, wire transfers) and reconcile deposits
• Monitor accounts receivable aging reports and follow up on past-due balances
• Perform professional collections through written and verbal communication
• Resolve billing discrepancies and payment issues in coordination with customers and internal teams
• Track and follow up on retainage receivable

Reporting & Administrative Support

• Maintain accurate customer account records and documentation
• Prepare AR reports for management review
• Support month-end close activities related to accounts receivable
• Assist with audit requests and documentation
• Provide general accounting and administrative support as needed

Qualifications

Required

• High school diploma or equivalent
• 2-5 years of experience in construction billing, accounts receivable, or related accounting role
• Working knowledge of construction progress billing, lien laws, and retainage
• Strong understanding of accounts receivable and collection best practices
• Proficiency in Microsoft Excel, Word, and Outlook
• Excellent attention to detail, organization, and time management skills
• Strong written and verbal communication skills

Preferred

• Experience with construction accounting or ERP systems (e.g., Viewpoint/Vista, Sage, QuickBooks, Procore)
• Understanding of California construction lien laws

Work Environment

• Office-based position with regular interaction with project managers, customers, and vendors
• Occasional deadline-driven workload aligned with billing cycles

Compensation: $28-$32/hr DOE